2nd Bioenergy International Conference
We respect your privacy
It is your responsibility to read and understand this privacy policy. By visiting our website, attending our conferences, subscribing to our newsletter, or providing us any product and/or service, you are agreeing and consenting to the practices described in this privacy policy. If you do not agree to all of this privacy policy and do not wish to be bound by it, you are not authorised to access or otherwise use the website or take part in any of the programmes and offers that we provide. In reviewing this privacy policy, please also read our Terms & Conditions (user agreement) policy.
Our legal status under UK data protection law is that of a data controller and in this capacity we will securely store and process your personal information which you have provided to us. Data controller is a legal term used in the General Data Protection Regulation (GDPR), to signify who decides how your personal data is processed and for what purposes.
We are committed to safeguarding your privacy online and offline. We appreciate that you do not want any personal information you provide to us distributed indiscriminately and here we explain how we collect information, what we do with it and what controls you have. This privacy policy may change from time to time so please check back here frequently.
This privacy policy explains the following:
1. WHAT PERSONAL DATA DO WE COLLECT FROM YOU AND HOW
We collect information that individual visitors provide voluntarily. Some of this information is collected because it is useful in connection with the conference’s objectives, which include:
In connection with your use of this website, we may collect and store your Personal data. Personal data is information that can be used to identify you specifically, such as your name, employer, physical address, email address, telephone number, picture, and education and work history. It relates to a living individual who can be identified from that data. Identification can be by the information alone or in conjunction with any other information in the data controller’s possession or likely to come into such possession. The processing of personal data is governed by the General Data Protection Regulation 2016/679 (the “GDPR”).
We don’t store credit card data, as it is processed by Redsys. Click here to read their privacy policy.
We may collect and store personal data in various places throughout it’s websites connected with an application to attend a conference. Personal data may also be collected and stored if you provide it elsewhere in the course of a visit to our Website, such as while requesting for information from the organisation.
2. HOW IS YOUR DATA PROCESSED, STORED AND KEPT SECURE?
Your personal data will be processed in the UK. When you submit your details in whichever country you are situated you agree to the information being processed in the UK.
The websites and our servers, wherever they are based, have appropriate technical and organisational measures in place to protect against unauthorised or unlawful use of your personal data as well as the accidental loss, destruction or damage of your personal data whilst under our control.
However, no data transmission over the internet can be guaranteed to be 100% secure and whilst we strive to protect your personal information, we cannot guarantee the security of any information you transmit to us and you do so at your own risk.
We comply with our obligations under the General Data Protection Regulation (GDPR) by keeping personal data up to date; by storing and destroying it securely; by not collecting or retaining excessive amounts of data; by protecting personal data from loss, misuse, unauthorised access and disclosure and by ensuring that appropriate technical measures are in place to protect personal data.
3. HOW DO WE USE YOUR PERSONAL DATA?
In addition to the described below, we may use your personal data to:
i. Conference Application and Admission Processes
If you apply to attend a conference, we will collect personal data to facilitate that process. Such information may include your contact details, such as your name, institution, physical address, email address, and telephone number. This is so that we can contact you and process your application.
If your application is approved, you are expected to register and pay as soon as possible, to confirm your attendance. To facilitate payment by debit card, we use a third-party payment processor who collects your payment and billing information — e.g., your debit card number and billing address — who will use such information to process your payments.
If you are accepted to a conference, we will use your personal data to:
We also may share personal data (other than payment information) of conference attendees with the other delegates of the conference. The purpose of this is to enable conference attendees to contact each other prior to and after the conference, for networking purposes, in furtherance of one aspect of this conference’s mission.
ii. Participation as a chairperson or speaker
If you speak or chair sessions in our conferences, we may post your personal data on the relevant page of the website, such as your name, employer, and your photograph if you have provided one.
4. WHAT IS THE LEGAL BASIS FOR PROCESSING YOUR PERSONAL DATA?
The legal basis for processing your personal data is included in Articles 6 and 9 of the General Data Protection Regulation (GDPR). These include the following:
Article 6: Lawfulness of processing
Processing shall be lawful only if and to the extent that at least one of the following applies:
Article 9: Processing special categories of personal data
Processing of personal data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation is not allowed, unless one of the following applies:
Personal data referred to in paragraph 1 may be processed for the purposes referred to in point (h) when those data are processed by or under the responsibility of a professional subject to the obligation of professional secrecy under European Union or Member State law or rules established by national competent bodies or by another person also subject to an obligation of secrecy under European Union or Member State law or rules established by national competent bodies.
5. DO WE SHARE YOUR PERSONAL DATA WITH ANYONE ELSE?
We may disclose your personal information to partners of the conference who supply us services or are our partners in the organisation of a conference, and who need to process personal information in the provision of any services or tasks related to an event. When register to this conference, you are consenting to the disclosure of your personal information to the conference’s partners who may provide such goods and services under contract and guarantee to our satisfaction that they have sufficiently robust processes in place to ensure the security of your personal information whilst it is in their care.
We may disclose your personal information to third parties:
We may disclose depersonalised data (such as aggregated statistics) about the users of our website in order to describe our sales, customers, traffic patterns and other site information to prospective partners, advertisers, investors and other reputable third parties and for other lawful purposes, but these statistics will include no personally identifying information.
Under certain circumstances we may occasionally be required by law, court order or governmental authority to disclose certain types of personal information and we reserve the right to comply with any such legally binding request. Examples of the type of situation where this would occur would be:
Other than this, we will not disclose any of your personal information to any other third parties without your consent.
6. HOW LONG WILL WE KEEP YOUR PERSONAL DATA?
We will hold your personal information on our systems only for as long as is necessary. We do not delete the data we hold from you on our records if you attended a conference organised by us, unless you request this. You are responsible for and control the time periods for which you retain this data. Your data will be deleted as soon as you make a request to us, and we will regularly ask for your consent to keep your data.
7. CHANGING YOUR MIND ABOUT RECEIVING MARKETING MESSAGES.
We give you choices regarding the collection, use, and sharing of your personal information. When you register in one of our conferences, we will ask you to make choices about receiving further marketing communications from us. Should you wish to stop receiving marketing communications from us, you will be able to unsubscribe or opt-out, or you can contact us and we will make the changes for you. Our contact details are at the end of this privacy policy. Please remember to include your full name and address in order that we may make the changes that you request.
8. HOW DO WE USE COOKIES?
“Cookies” are pieces of information that a website transfers to your hard drive to store and sometimes track information about you. Cookies are common and won’t do anything to harm your system – they simply store or gather information. They help you to get the most out of your visit to our website.
9. SOCIAL MEDIA.
10. OTHER WEBSITES.
11. YOUR RIGHTS AND YOUR PERSONAL DATA.
Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
12. CHANGES TO THIS PRIVACY POLICY
We reserve the right to modify or amend this Privacy Policy at any time and for any reason. If we make any significant changes to our information privacy practices, we will post notice of the change on our homepage for a reasonable period of time after any such significant change is implemented.
Questions about this Privacy Policy will be answered if submitted to us at info@bioenergy-conference.com
13. CANCELLATION POLICY
a) If a delegate is unable to attend an event for any reason they may be substituted, by arrangement with the organisation, by someone else from the same organisation.
b) If a delegate is unable to attend, if the conference organisers are informed by email by the deadline for payment displayed on the website of the event, a delegate can keep the payment towards the same event or another conference organised by this organising committee, that takes place in the 12 months following the originally booked event. The paper will not be published in the Conference Proceedings if the fee is held over for another conference.
c) When the delegate is unable to attend, and is not in a position to transfer his/her place to another person or to another event, then the following refund arrangements apply:
Important note for failed visa applications
Notification must be sent to the organisation by e-mail no more than 10 (ten) working days before the conference starts* for refunds to be eligible. Cancellations received after this cut-off time will not be eligible for refund.
* Saturday and Sunday do not count as working days.
If you wish to contact us regarding any matter relating to this Privacy Policy, please send an email to Monica Martins on info@bioenergy-conference.com
14. HOW TO CONTACT US.
If you do not understand or accept this privacy policy or wish to contact us concerning any matter relating to your personal information then please email info@bioenergy-conference.com